Position Title:

Accountant

Creation Date:

September 2022

Last Update: 

September 2022

Line Manager:

Management Team

Supervises:

All Employees

Department:

Administration

Salary Band:

₦50,000 - ₦1,200,000 (Annually)

Key Relationships:

Employees, Management Team, and Vendors

Reporting Times:

Monday to Friday (8:00 am to 5:00 pm) 

Role Overview:

We are looking for an accountant to oversee all financial operations, including fixed payments and variable expenses, as well as bank deposits and budgeting. Our ideal candidate is dependable and capable of working quickly without compromising precision. 

Auditing financial records and processes, comparing bank Statements, computation of tax obligations and returns are all tasks that fall under an accountant's purview. 

You should have a solid understanding of accounting and financial rules and procedures as well as excellent computer, verbal, and written communication skills. Additionally, you should be able to meet deadlines and give management clear and comprehensive reports. 

To be effective in this capacity, you need to have prior bookkeeping knowledge as well as an eye for recognizing numerical errors.

Ultimately, you will provide us with precise quantitative information on our company's financial position, liquidity, and cash flows while collaborating with the external finance team to ensure we are in compliance with all tax regulations.

Duties/Functions:

The accounts department or team has an administrative function or back-office role to ensure smooth operations for the company. Enlisted below are the crucial responsibilities of this role:

• Budgeting: Work with the various team leads to prepare budgets for each brand on a quarterly basis. Additionally, assist in the planning of future annual expenditures, such as fixed asset acquisitions.
• Billing: Collecting information from shipping and customer orders to create invoices for customers.
• Collections: Tracking overdue invoice payments from vendors on the CRM.
• Payables: Collection of supplier invoices and employee expense reports, creating and issuing purchase orders; verification of billed amounts for payment, and the issuing of payments to recipients on scheduled payment dates. 
• Payroll: Collection of the employees' pay rate information from HR, calculation of tax and other pay deductions, and issuing net pay in cash modes.
• Credit: Granting credit to customers. This is often a treasury role, although in smaller organizations with no treasury department, it may fall within the jurisdiction of the accounting department or team.
• Financial reports/statements: Adjustment of journal entries to ensure that the company's initial financial results are in accordance with the appropriate accounting framework.
• Internal reporting: Calculating the profitability of various goods, product lines, services, clients, sales areas, stores, and other company variables in order to enhance financial performance.

As it relates to Novateur, the duties for this role include:

• Ensure that comprehensive income statements, reports, and audit reviews are prepared and submitted on a monthly basis.
• VAT and withholding tax preparation, computation, and payment.
• Maintain office procedures for petty cash/raising vouchers, receipts, and bills in an efficient manner.
• Preparation of the mid-year bonus and awards as well as the quarterly budget and variance analysis for all brands.
• Maintain records and documents, such as tax receipts and certificates, and ensure that they are properly obtained and filed.
• Comply with financial policies and regulations.
• Reconciling cash receipts and deposits.
• Manage outgoing bills and invoices on behalf of the company.
• Ensuring that all payments are made in accordance with company policy.
• Updating and maintaining records of expenditures.

Experience Requirements:

1. 1-2 years of experience working in Business Administration, Economics, Accounting and Finance, Marketing, or related roles.
2. Similar experience as a Staff Accountant or relevant role in accounting. 
3. Proficient in the use of computer and IT tools as well as CRM software and any other software. 
4. Understanding of mathematics and accounting and financial processes.
5. Extensive knowledge of the Company and Allied Matters Act (CAMA), the International Financial Reporting Standard (IFRS), the various FIRS regulations and procedures, and the State Internal Board of Revenue regulations.
6. Confidentiality and integrity, Ethical behavior.
7. Ability to build rapport with employees and vendors. 
8. Work well with minimal supervision whilst achieving targets.

Competency  Requirements:

1. BSc. in Accounting, Economics, Finance, Marketing, or related.
2. Minimum of 1 year in a similar role.
3. Knowledge of Quickbooks is a plus.
4. Excellent managerial skills.
5. Excellent presentation skills.
6. Excellent interpersonal skills.
7. Exemplary leadership skills.
8. Strong communication skills (writing, reading, speaking, and listening).
9. Strong attention to detail and good analytical skills.
10.  Hands-on experience with accounting software.
11.  Must reside in Abuja.

Personality:

1. Integrity
2. Highly organized 
3. Presentable appearance
4. Pleasant personality
5. Attention to details
6. Team player
7. Problem-solving skills
8. Target-driven and Result-oriented
9. Innovative and Creative
10. Excellent Interpersonal Skills
11. Leadership Skills

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health.
2. Financial Wellbeing
   1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
   2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Hybrid work environment up to 2 days/week subject to management's approval and needs of the business.
2. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
3. Remote work opportunities.
4. Community & Personal Development
1. Educational reimbursement for approved learning programs.
2. Access to internal training.
3. Unrestricted access to sell personal courses on the organization’s e-learning platform.
5. Novateur Extras subject to Management’s approval
   1. Air-Conditioned Work Spaces
   2. Conference Room
   3. Small Meeting Areas
   4. Kitchen Area
   5. Entertainment Section fitted with a Pool Table, TV, Media Player, & Game Console,
   6. Internet-enabled computers & devices
   7. Email & Telephone Systems
   8. Restroom
   9. Printing & Photocopying Machines
   10. Stationery, Postage, & Packaging
   11. Daily Newspapers & Reference Books
1. Inspiring spaces to work & collaborate;
2. Access to top-notch work and productivity tools.
3. Recognition & Rewards.
4. Celebration of Special days & events subject to Management’s approval.
5. Company-sponsored trips and travel.
6. Expense reimbursement on substantiated company-related expenses with receipts.
7. Career advice.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Availability and reachability via phone and/or email. 
8. Provision of Police report or background check.
9. Provision of signed guarantor or reference from the previous place of work.
10. Medical report for frequent sick leave beyond approved limits.
11. Abide by all organization policies including but not limited to Employee Policy, PSHEA, Information Protection Policy, and ATIT.

Position Title:

Graphics Designer

Creation Date:

July 2022

Last Update: 

July 2022

Line Manager:

Chief Executive Officer

Supervises:

N.A

Department:

Production

Salary Band:

₦300,000 - ₦600,000 (Annually)

Key Relationships:

Management Team, Team Leads, Clients, and Vendors

Reporting Times:

Monday to Friday (8:00 am to 5:00 pm) 

Role Overview:

A Graphic Designer is one who is included in the entire process of defining requirements, visualizing and creating graphics including illustrations, logos, layouts and photos.

As a GD, you should be able to do the following: 

1. Create visually pleasing media contents for both print and motion.
2. Media content includes videos, designs of various formats and concepts, animations, short films/videos, etc.
3. Media content should not be exhaustive.
4. Have Photography knowledge and manipulation. 
5. Core design skill requirements included in specification.

Ultimately, you need to have a creative flair and a strong ability to translate requirements into design. You will also work with the Production Team to achieve production processes and clients’ orders. 

Duties/Functions:

1. Develop illustrations, logos, and other designs using software, digital IT tools, design tools, or by hand.
2. Ensure final graphics and layouts are visually appealing and on-brand. 
3. Keep accurate ledgers and folders of all design tools, digital tools, and production assets of the organization.
4. Document and build standard operating procedures, user manuals, and video tutorials whilst ensuring compliance with local and international trading and partner requirements. 
5. Implement digital marketing campaigns including but not limited to Social Media Marketing (SMM), Search Engine Optimization (SEO), Pay Per Click (PPC) Campaigns, Lead Generation Campaigns, Email Marketing Campaigns, among others, and oversee the management of social media accounts, blogs, and knowledge bases here required.
6. Collaborating with external Agencies, Art Services, Web Designers, Marketing Agencies, Printers, and colleagues as necessary.
7. Curate and design relevant content, sales copy, emails, newsletters, or any other document(s) required.
8. Communicating with clients about layout and design, and amending designs after feedback.
9. Use the appropriate colors and layouts for each graphic.
10. Oversee the management, monitoring, provisioning, and progressive enhancement of all Production and Design Assets to meet the latest technology trends, and market demands;
11. Conceptualize, initiate, design, implement, and measure strategies that will grow and increase the value of Production and Design Assets to the organization, and its stakeholders;
12. Implement strategic activities aimed at revenue generation for all Production and Design Assets including but not limited to Marketing, Sales, and Business Development activities;
13. Supervise and provide oversight as it relates to the development of new or existing Production and Design Assets whether internal or external.
14. Prepare proposals and tenders as may be required related to the business development needs.
15. Exhibit cooperation and teamwork.
16. Any other duty that may be required.

Experience Requirements:

1. Experience in Graphics Design.
2. Ability to train others to use design tools efficiently.
3. Ability to implement designs without supervision. 
4. Be willing to work on a number of projects at any one time on all scales independently or as part of a team. 
5. Have the ability to work to clear defined milestones within a project and of strict time constraints.
6. Complete company reporting requirements; timesheets, job logs, Etc.
7. SEO experience required. 
8. Knowledge and practical experience using web tracking tools (e.g. Google Analytics, Google Tags, Facebook Ads Manager, etc.). 
9. Understanding of Marketing, Production, Corporate Identity, Product Packaging, Advertisements, and Multimedia Design.
10. Knowledge and Experience using Email Marketing and Email Automation Tools.
11. Ability to use Corel Draw Graphics Suite, Adobe Creative Suite (Illustrator, Photoshop, and InDesign).
12. Quality portfolio for evaluation.
13. Versatile IT and Tech experience is a plus.
14. Attention to detail.

Competency  Requirements:

1. No Degree or Educational restrictions. Just be excellently good at what you do.
2. Be exceptionally imaginative.
3. Display creativity and innovation.
4. Excellent communication skills.
5. Excellent presentation skills.
6. Excellent interpersonal skills.
7. Exemplary leadership skills.
8. Strong negotiation and persuasion skills. 
9. Highly Analytical.
10. Tech-driven & Entrepreneurial at heart.
11. IT Skills (Advanced).

Personality:

1. Integrity
2. Highly organized 
3. Presentable appearance
4. Pleasant personality
5. Self-disciplined
6. Team player
7. Detail-oriented
8. Problem-solving skills
9. Innovative and Creative
10. Leadership Skills

KPIs:

1. Designer Response Time (10 mins)
2. Time to first draft (15 mins)
3. Alignment with the requirements (80%)
4. Client satisfaction or Social Engagement Numbers  (80%)
5. Unique output per day (Varies, discuss with Line Manager)

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health.
2. Financial Wellbeing
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Hybrid work environment up to 2 days/week subject to management's approval and needs of the business.
2. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
3. Remote Job..
4. Community & Personal Development
1. Educational reimbursement for approved learning programs.
2. Access to internal training.
3. Unrestricted access to sell personal courses on the organization’s e-learning platform.
5. Novateur Extras subject to Management’s approval
1. Access to top-notch work and productivity tools.
2. Recognition & Rewards.
3. Celebration of Special days & events subject to Management’s approval.
4. Company-sponsored trips and travel.
5. Expense reimbursement on substantiated company-related expenses with receipts.
6. Career advise.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Access to a smartphone and internet connection. 
8. Availability and reachability via phone and/or email. 
9. Provision of Police report or background check.
10. Provision of signed guarantor or reference from the previous place of work.
11. Medical report for frequent sick leave beyond approved limits.
12. Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.

Position Title:

Executive Assistant (Operations)

Creation Date:

May 2022

Last Update: 

May 2022

Line Manager:

Chief Operations Officer

Supervises:

Team Leads, Brand Managers

Department:

Administration

Salary Band:

₦600,000 - ₦1,200,000 (Annually)

Key Relationships:

Management, Team Leads, Brand Managers

Reporting Times:

Monday to Friday (8:00 am to 5:00 pm) 

Role Overview:

Executive Assistants perform more than administrative tasks; they are often the executive’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

As the Executive Assistant to the Chief Operating Officer, expect dynamic responsibilities with no one day being the same. Your responsibilities will cut across scheduling, organizing, administrative, operational, and general business development activities. 

You will prioritize your responsibilities, be hands-on, and liaise with a cross-section of stakeholders internally and externally under the supervision of the COO. 

Duties/Functions:

1. Work directly with the Executives to support all aspects of their daily work routine including coordinating, monitoring, and communicating work, projects, and programs with other staff, departments, or stakeholders as needed.
2. Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
3. Attend meetings, take notes of discussions, organize documents, maintain records, filing and retrieve such records and documents.
4. Draft, review and send official communications and documents on behalf of the Executive including but not limited to letters, pitches, presentations, financial spreadsheets, reports, and agenda material.
5. Prepare, reconcile, and submit expense reports.
6. Maintain confidential and sensitive information.
7. Undertaking research and reviewing critical information. 
8. Serve as a liaison between the Executive, staff, and the public. This includes receiving and screening the Executive’s contact channels and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing communication appropriately for resolution whilst responding to emails, answering, and returning phone calls the Executive approves, and following up with such contacts. 
9. Content curation and Management of the Executive’s Social Media Accounts. 
10. Engage in strategic business development activities including but not limited to the curation of ideas, lead generation, writing proposals, preparing tender documentation, and curating partnerships.
11. Assist the Executive in project planning, prioritization, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
12. Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
13. Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
14. Coordinate travel arrangements and errands. 
15. Any other duty that may be required.

Experience Requirements:

1. Proven experience working as an Executive Assistant or other relevant administrative support experience. 
2. Experience working in Marketing, Sales, Operations, or Business Development related roles is a plus.
3. Understanding of business strategies, market trends, target market, techniques, etc.
4. Experience meeting targets, negotiation, and assertion skills when dealing with clients.
5. Aggressive persuasion, resilience, and business skills.
6. Strong communication, presentation, organizational, prioritization, time, and task management skills.
7. Work well under pressure, and with little to no supervision whilst achieving targets.

Competency  Requirements:

1. BSc. in Public Administration, Business Administration or related.
2. Minimum of 2 years in a similar role.
3. Excellent written and verbal communication skills
4. Excellent interpersonal skills
5. Organization skills
6. Time-management skills
7. Ability to multitask
8. Highly Analytical
9. Ability to pay attention to detail.
10. Basic understanding of frequently used computer software and programs.

Personality:

1. Integrity
2. Highly organized 
3. Pleasant personality
4. Team player
5. Innovative and Creative
6. Excellent Interpersonal Skills
7. Leadership Skills

KPIs:

1. Average Response Time to Queries <= 30 minutes
2. Task Completion >= 80%

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health.
2. Financial Wellbeing
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Hybrid work environment up to 2 days/week subject to management's approval and business needs.
2. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
3. Remote work opportunities.
4. Community & Personal Development
1. Educational reimbursement for approved learning programs.
2. Access to internal training.
3. Unrestricted access to sell personal courses on the organization’s e-learning platform.
5. Novateur Extras subject to Management’s approval
1. Inspiring spaces to work & collaborate;
1. Air-Conditioned Work Spaces
2. Conference Room
3. Small Meeting Areas
4. Kitchen Area
5. Entertainment Section fitted with a Pool Table, TV, Media Player, & Game Console,
6. Internet-enabled computers & devices
7. Email & Telephone Systems
8. Restroom
9. Printing & Photocopying Machines
10. Stationery, Postage, & Packaging
11. Daily Newspapers & Reference Books
2. Access to top-notch work and productivity tools.
3. Recognition & Rewards.
4. Celebration of Special days & events subject to Management’s approval.
5. Company-sponsored trips and travel.
6. Expense reimbursement on substantiated company-related expenses with receipts.
7. Career advise.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Provision of Police report or background check.
8. Provision of signed guarantor or reference from the previous place of work.
9. Medical report for frequent sick leave beyond approved limits.
10. Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.

Position Title:

Video Editor 

Creation Date:

July 2022

Last Update: 

July 2022

Line Manager:

Chief Executive Officer

Supervises:

N.A

Department:

Media

Salary Band:

₦600,000 - ₦1,200,000 (Annually)

Key Relationships:

Management Team, Team Leads, Clients

Reporting Times:

Monday to Friday (8:00 am to 5:00 pm) 

Role Overview:

A Video Editor (VE), manipulates film and video footage to create a coherent and complete project that accurately depicts and communicates a vision or expectation in line with the requirements of the video sponsor. 

They use complex editing software to piece together still and motion images, video footage, sound effects, dialog, and animation effects to create a consistent story that passes the intended message across effectively.

As a Video Editor, you should be able to professionally conceptualize, envision, create, edit, manipulate, produce, and publish (ready for viewing) media content including videos, photos, designs of various formats and concepts, animations, short films/videos, etc.

Ultimately, you need to be able to bring sight and sound together in order to tell a cohesive story. 

Duties/Functions:

1. Meet with the CEO to determine production vision.
2. Review raw material to determine the shot list.
3. Manipulate film and video footage using modern editing techniques.
4. Maintain continuity while moving shots according to scene value.
5. Trim footage and put together the rough project.
6. Insert dialog, sound effects, music, graphics, and special effects.
7. Ensure the project follows a logical sequence.
8. Consult with the CEO and Production Team throughout the project.
9. Create the final cut for broadcasting.
10. Display Photography skills, knowledge, and manipulation.
11. Provide constructive input during team meetings and planning sessions
12. Assist in the planning and execution of various campaigns and projects. 
13. Work directly with clients during a production process. 
14. Demonstrate a deep commitment to the overall success of any project involved.
15. Exhibit cooperation and teamwork.
16. Any other duty that may be required.

Experience Requirements:

1. Experience in Photography and Video Editing.
2. Ability to train others to use a camera efficiently.
3. Familiarity with 3D composition and special effects.
4. Ability to manipulate film and video footage without supervision. 
5. Be willing to work on a number of projects at any one time on all scales independently or as part of a team. 
6. Have the ability to work to clear defined milestones within a project and of strict time constraints.
7. Complete company reporting requirements; timesheets, job logs, etc.
8. Understanding of Marketing, Production, Corporate Identity, Product Packaging, Advertisements, and Multimedia Design.
9. Ability to use video editing tools.
10. Quality portfolio for evaluation.
11. Versatile IT and Tech experience is a plus.
12. Attention to detail.

Competency  Requirements:

1. No required educational qualification or degree.
2. Be exceptionally imaginative.
3. Display creativity, artistry, and innovation.
4. Excellent understanding of video editing and design principles.
5. Excellent communication skills.
6. Excellent presentation skills.
7. Excellent interpersonal skills.
8. Exemplary leadership skills.
9. Strong negotiation and persuasion skills. 
10. Highly Analytical.
11. Tech-driven & Entrepreneurial at heart.
12. IT Skills (Advanced).

Personality:

1. Integrity
2. Highly organized 
3. Presentable appearance
4. Pleasant personality
5. Self-disciplined
6. Team player
7. Detail-oriented
8. Problem-solving skills
9. Innovative and Creative
10. Leadership Skills

KPIs:

1. Request Response Time (15 mins)
2. Alignment with any requirements (80%)
3. Client satisfaction (80%)
4. Unique output per day/month (Varies, discuss with Line Manager)
5. Posts engagement (social media and/or website) (70%)
6. Video views and shares (social media and/or website) (70%)
7. Audience retention (social media and/or website) (50%)

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health.
2. Financial Wellbeing
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Hybrid work environment up to 2 days/week subject to management's approval and needs of the business.
2. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
3. Remote work opportunities.
4. Community & Personal Development
1. Educational reimbursement for approved learning programs.
2. Access to internal training.
3. Unrestricted access to sell personal courses on the organization’s e-learning platform.
5. Novateur Extras subject to Management’s approval
1. Inspiring spaces to work & collaborate;
1. Air-Conditioned Work Spaces
2. Conference Room
3. Small Meeting Areas
4. Kitchen Area
5. Entertainment Section fitted with a Pool Table, TV, Media Player, & Game Console,
6. Internet-enabled computers & devices
7. Email & Telephone Systems
8. Restroom
9. Printing & Photocopying Machines
10. Stationery, Postage, & Packaging
11. Daily Newspapers & Reference Books
2. Access to top-notch work and productivity tools.
3. Recognition & Rewards.
4. Celebration of Special days & events subject to Management’s approval.
5. Company-sponsored trips and travel.
6. Expense reimbursement on substantiated company-related expenses with receipts.
7. Career advise.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Access to a smartphone and internet connection. 
8. Availability and reachability via phone and/or email. 
9. Provision of Police report or background check.
10. Provision of signed guarantor or reference from the previous place of work.
11. Medical report for frequent sick leave beyond approved limits.
12. Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.

Position Title:

Tenders Manager 

Creation Date:

March 2021

Last Update: 

June 2022

Line Manager:

Management Team

Supervises:

All Employees

Department:

Administration

Salary Band:

₦600,000 - ₦1,200,000 (Annually)

Key Relationships:

Employees, Management Team, and Vendors

Reporting Times:

Monday to Friday (8:00 am to 5:00 pm) 

Role Overview:

A Tenders Manager (TM) is responsible for creating and overseeing a bid – a detailed, costed, persuasive proposal – on behalf of one organization to gain a business contract or offer of work from another. Your role is to ensure that bids are successful at a price at which the organization can make a profit.

A Tender Manager typically provides a support role for the Marketing and Sales Team to gather intelligence on recent and upcoming bids and tenders. You are also involved in preparing all the tender documents and submission of these documents within the stipulated time period.

Basically, a TM keeps track of all bids and tenders (both locally and internationally) and applies to whichever tender the company will be eligible for upon discussion with the Management Team. You will also be involved in liaising with these organizations to quickly modify and keep track of the tender progress.

In addition to this, a tender can be called a bid, Request for Proposal (RFP), or Request for Quotation (RFQ).

Duties/Functions:

1. Meet up with the organization’s goals and targets. 
2. Register and apply for both local and international tenders on the Tenders Portal.
3. Liaise with external partners, like vendors, to ensure that the correct estimates are given. 
4. Review of information about demands and derivation of supply and proposal preparations.
5. Clarify tender conditions and manage the tender preparation.
6. Monitor the tender management in order to ensure it is aligned with the organization's requirements.
7. Contribute to cost and price calculations.
8. Coordinate tender reviews and deadlines and adjust them to the frameworks given by the customers.
9. Exhibit cooperation and teamwork amongst employees.
10. Ensure that all tender documents to be submitted are complete.
11. Fill tenders and follow instructions as it relates to the tenders. 
12. Give clear and concise reports from tenders applied for.
13. Conduct research and brainstorm key points to include in the tender.
14. Follow up with tenders that have been submitted.
15. Any other duty that may be required.

Experience Requirements:

1. Experience working in Business Administration, Economics, Finance, Marketing, or related roles.
2. Experience in Tender Management. 
3. Proficient in the use of computer and IT tools as well as CRM software and any other software. 
4. Understanding of Tender Management, Administration, and Labour Law.
5. Extensive technical knowledge of how technology can be used to enhance business and tender operations.
6. Strong communication, presentation, organizational, prioritization, time, and task management skills.
7. Ability to build rapport with employees and vendors. 
8. Work well under pressure, and with little to no supervision whilst achieving targets.

Competency  Requirements:

1. BSc. in Business Administration, Economics, Finance, Marketing, or related.
2. Minimum of 1 year in a similar role.
3. Excellent managerial skills.
4. Excellent presentation skills.
5. Excellent interpersonal skills.
6. Exemplary leadership skills.
7. Strong communication skills (writing, reading, speaking, and listening).
8. Highly Analytical.
9. Tech-driven & Entrepreneurial at heart.
10. IT Skills (Advanced).

Personality:

1. Integrity
2. Highly organized 
3. Presentable appearance
4. Pleasant personality
5. Attention to details
6. Team player
7. Problem-solving skills
8. Target-driven and Result-oriented
9. Innovative and Creative
10. Excellent Interpersonal Skills
11. Leadership Skills

KPIs:

1. Business Development:

1. 1. Fill and submit tender: minimum of 5 (weekly).
   2. Source and review tender specifications and qualifications:  minimum of 5 (weekly).
   3. Successful tenders: 30% (monthly).

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health.
2. Financial Wellbeing
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Hybrid work environment up to 2 days/week subject to management's approval and needs of the business.
2. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
3. Remote work opportunities.
4. Community & Personal Development
1. Educational reimbursement for approved learning programs.
2. Access to internal training.
3. Unrestricted access to sell personal courses on the organization’s e-learning platform.
5. Novateur Extras subject to Management’s approval
1. Inspiring spaces to work & collaborate;
1. Air-Conditioned Work Spaces
2. Conference Room
3. Small Meeting Areas
4. Kitchen Area
5. Entertainment Section fitted with a Pool Table, TV, Media Player, & Game Console,
6. Internet-enabled computers & devices
7. Email & Telephone Systems
8. Restroom
9. Printing & Photocopying Machines
10. Stationery, Postage, & Packaging
11. Daily Newspapers & Reference Books
2. Access to top-notch work and productivity tools.
3. Recognition & Rewards.
4. Celebration of Special days & events subject to Management’s approval.
5. Company-sponsored trips and travel.
6. Expense reimbursement on substantiated company-related expenses with receipts.
7. Career advice.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Access to a smartphone and internet connection. 
8. Availability and reachability via phone and/or email. 
9. Provision of Police report or background check.
10. Provision of signed guarantor or reference from the previous place of work.
11. Medical report for frequent sick leave beyond approved limits.
12. Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.

Position Title:

Office Assistant/Cleaner

Creation Date:

May 2022

Last Update: 

June 2022

Line Manager:

Human Resource Administrator 

Supervises:

N.A

Department:

Administration

Salary Band:

₦300,000 - ₦360,000 (Annually)

Key Relationships:

Management Team and Employees

Reporting Times:

Monday to Friday (7:00 am to 5:00 pm) 

Role Overview:

In this position, you will be required to oversee all cleaning activities such as dust surfaces, vacuum and mop floors, clean windows, and remove stains from various surfaces.

To be a successful Office Assistant/Cleaner, you should be able to complete assigned tasks within the stipulated period. Ultimately, a top-performing Cleaner should be physically fit and able to perform with minimal supervision.

Duties/Functions:

1. Meet daily cleaning targets. 
2. Maintain general office cleanliness both inside and outside the office environment daily.
3. Sweep and mop the office floor daily.
4. Dust ceilings, light fittings, and furniture.
5. Remove cobwebs from all wall and ceiling corners. 
6. Scrub and sanitize toilets, sinks, and kitchen fixtures.
7. Empty trash cans daily.
8. Clean and dry windows daily.
9. Clean the kitchen area such as sink, kitchen surface, kitchen walls, dish drainer, refrigerator, microwave, and water dispenser.
10. Purchase office supplies such as toiletries, cleaning agents/equipment, first aid, etc monthly.
11. Liaise with the Human Resource Administrator to ensure that you have sufficient cleaning products at all times.
12. Report any breakages that occur during the cleaning process.
13. Inform the Human Resource Administrator of repairs that need to be done.
14. Co-operate with the rest of the employees and the Management Team. 
15. Work with the Sweep Pro brand in the use of their products.
16. Any other duty that may be required.

Experience Requirements:

1. High School Diploma or equivalent is advantageous.
2. Proven experience in a similar role.
3. Able to use a variety of cleaning products and equipment.
4. Able to stand for extended periods of time.
5. Excellent organizational skills.
6. Able to complete tasks on time with minimal supervision.
7. Available to work weekends when needed.
8. Work well under pressure, and with little to no supervision whilst achieving targets.

Competency  Requirements:

1. High School Diploma or equivalent. 
2. Minimum of 1 year in a similar role.
3. Excellent communication skills.
4. Excellent interpersonal skills.
5. Exemplary leadership skills.
6. Tech-driven & Entrepreneurial at heart.
7. IT Skills (Novice).

Personality:

1. Integrity
2. Highly organized 
3. Pleasant personality
4. Presentable appearance and neat
5. Team player
6. Innovative and Creative
7. Excellent Interpersonal Skills
8. Leadership Skills

KPIs:

100% Completed Checklist Task on CRM daily.

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health.
2. Financial Wellbeing
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Hybrid work environment up to 2 days/week subject to management's approval and needs of the business.
2. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
3. Remote work opportunities.
4. Community & Personal Development
1. Educational reimbursement for approved learning programs.
2. Access to internal training.
3. Unrestricted access to sell personal courses on the organization’s e-learning platform.
5. Novateur Extras subject to Management’s approval
1. Inspiring spaces to work & collaborate;
1. Air-Conditioned Work Spaces
2. Conference Room
3. Small Meeting Areas
4. Kitchen Area
5. Entertainment Section fitted with a Pool Table, TV, Media Player, & Game Console,
6. Internet-enabled computers & devices
7. Email & Telephone Systems
8. Restroom
9. Printing & Photocopying Machines
10. Stationery, Postage, & Packaging
11. Daily Newspapers & Reference Books
2. Access to top-notch work and productivity tools.
3. Recognition & Rewards.
4. Celebration of Special days & events subject to Management’s approval.
5. Company-sponsored trips and travel.
6. Expense reimbursement on substantiated company-related expenses with receipts.
7. Career advice.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Access to a smartphone and internet connection. 
8. Availability and reachability via phone and/or email. 
9. Provision of Police report or background check.
10. Provision of signed guarantor or reference from the previous place of work.
11. Medical report for frequent sick leave beyond approved limits.
12. Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.

Position Title:

Direct Sales Agent

Creation Date:

April 2022

Last Update: 

May 2022

Line Manager:

Team Leads, Brand Manager

Supervises:

Remote Direct Sales Agents

Department:

Sales and Marketing

Salary Band:

Based on Compensation

Key Relationships:

Team Leads

Reporting Times:

Monday to Friday (8:00 am to 5:00 pm) 

Role Overview:

The Direct Sales Agent has responsibility for the Marketing, Sales, and Growth of all our brands, products, services, platforms, and solutions. 

As a DSA/RDSA, you will market and sell our packaged solutions remotely whilst also extracting value through the provision of training services. 

You will work as part of the Business Development Team to:

1. Ensure ongoing marketing &  awareness for our solutions to prospective clients using a combination of traditional and new media strategies, techniques, and activities.
2. Ensure the continuous sale, distribution, provisioning, and adoption of our solutions to their respective market(s) to achieve revenue targets. 
3. Engage in strategic business development activities including but not limited to curation of ideas, and submitting bespoke proposals

Overall, the DSA/RDSA has in-depth knowledge of our bouquet of solutions, and actively seeks ways to sell, upsell, and cross-sell.

Duties/Functions:

1. Meet weekly, monthly, and yearly sales quotas. 
2. Create pitches and presentations, and attend meetings. 
3. Determine client's business needs, gather, and refine specifications and requirements.
4. Provide first-hand customer service support and assistance.
5. Plan and executes marketing and awareness activities to generate leads.
6. Generate sales, upsell, and cross-sell products to prospective, new, and existing customers around the vicinity. 
7. Prepare, review and vet training syllabus, as well as facilitate training.
8. Manage multiple platforms and data including but not limited to platform users, products, orders, and accounts.
9. Implement digital marketing campaigns including but not limited to SMM, SEO, PPC Campaigns, Lead Generation Campaigns, Email Marketing Campaigns, among others, and oversee the management of social media accounts, blogs, and knowledge bases.
10. Any other duty that may be required.

Experience Requirements:

1. Experience working in Marketing, Sales, or Business Development related roles.
2. Versatile IT and Tech experience working with a variety of computer systems, IT tools, software, and solutions.
3. Understanding of sales strategies, market trends, target market, techniques, etc.
4. Experience meeting sales targets, negotiation, and assertion skills when dealing with clients.
5. Extensive technical knowledge of how technology can be used to enhance business operations.
6. Aggressive persuasion, resilience, and closing skills.
7. Strong presentation, organizational, prioritization, time, and task management skills. 
8. Experience delivering training & events (live and virtual).
9. Ability to train others to use tech efficiently.
10. Work well under pressure, and with little to no supervision whilst achieving targets.

Competency  Requirements:

1. BSc. in Marketing, Business Administration, Computer Science, or related.
2. Minimum of 1 year in a similar role.
3. Excellent communication skills.
4. Excellent interpersonal skills.
5. Exemplary leadership skills.
6. Highly Analytical.
7. Tech-driven & Entrepreneurial at heart.
8. IT Skills (Advanced).

Personality:

1. Integrity
2. Highly organized 
3. Pleasant personality
4. Team player
5. Innovative and Creative
6. Excellent Interpersonal Skills
7. Leadership Skills

KPIs:

1. Marketing:
1. Leads: 25 qualified (weekly) 
2. Meetings/Appointments: Minimum of 5 (weekly)
2. Sales:
1. Customers: 10 (monthly)
2. Revenue: ₦2,000,000 (monthly)
3. Business Development: 
1. Proposals: Minimum of 25 (weekly)

Benefits:

1. Health & Wellness
1. Employee assistance program focused on mental health (in partnership with Family Worship Centre, Abuja).
2. Financial Wellbeing
1. Compensation for work successfully carried out
2. Bonuses subject to management’s approval:
1. 0.01% - 10%  performance bonus on client’s projects successfully executed.  
2. 5% - 20% commission on new clients acquired from the post holder’s social capital.
3. 1-on-1 Financial Coaching
3. Flexibility & Time-Off
1. Paid time off work post probation including vacation, bereavement, jury days, sick leave, parental leave, disability, and approved holidays.
2. Remote work opportunities.
4. Novateur Extras subject to management’s approval
1. Access to top-notch work and productivity tools such as work email and CRM.
2. Recognition & Rewards.
3. Celebration of Special days & events subject to management’s approval.
4. Company-sponsored trips and travel.
5. Expense reimbursement on substantiated company-related expenses with receipts.
6. Career advise.

Terms:

1. Minimum of 18 months contract.
2. Subject to 3 months probationary evaluation on the job at minimum salary band.
3. 3 months' notice before resignation or termination. 
4. Refund of 3 months salary in breach of 1,2,3 above. 
5. Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
6. Self-paced learning of how to use work and productivity tools within the probation period. 
7. Residence should not be farther than 5 miles from business areas. 
8. Access to a smartphone and internet connection. 
9. Availability and reachability via phone and/or email. 
10. Provide visit reports based on their KPI because KPIs and Performance Reports will be critically looked at and they are compulsory.
11. Provision of Police report or background check.
12. Provision of signed guarantor or reference from the previous place of work.
13. Medical report for frequent sick leave beyond approved limits.
14. Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.